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Start by inquiring with your chosen facility, to check available rental dates.
The facility manager will help guide you through the rest of the process, including applications and approval. You must provide details about your caterer on the application. All required documents and fees, including permit, booking and security, must be submitted at least 30 days before the event. Weekend dates book up quickly, and some details may take you several days to determine. Start your process early.
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Only licensed staff may serve alcohol in parks, at certain locations. Park Board staff may serve alcohol at these locations:
Alcohol is prohibited in any park not listed above. In addition, no alcohol is allowed at School-Parks, youth sports events, family-themed events, neighborhood parks, playgrounds, pools and picnic pavilions, except where noted above.
No. You may not bring any alcohol onto any park property. Alcohol may be served only by Park Board staff or licensed caterers.
You must have an approved facility rental booking, a Parks Alcohol Permit, an insured caterer with a liquor license and Springfield business license, a $1 million General Liability Insurance certificate, a $1 million Alcohol Liability Insurance certificate, and event security.
Costs may vary. This is a base estimate:
Only a caterer with a Missouri liquor license and Springfield business license may serve alcohol. You must book your own caterer for these locations.
No, not unless they are employed by your caterer and covered by your caterer’s insurance and liquor license.
Yes, but the type of alcohol served at your event is defined by your caterer’s liquor license.
Purchase general liability and alcohol liability insurance through the insurance carrier of your choice. Ask your insurance company, or purchase insurance through the City of Springfield TULIP (Tenant Users Liability Insurance Policy) Program.
The Park Board contracts with a private security company.
If you cancel your event 30 or more days before the event date, the Park Board will provide a 50-percent refund of facility booking fees, the Parks Alcohol Permit and security fees. If you cancel your event fewer than 30 days of the event date, no refunds will be made. Plan carefully before booking an event.
Please plan carefully for how your event will cope with weather. For outdoor events, ask park's staff about booking tents. In the event of severe weather, Parks staff will be glad to assist and try to make accommodations. However, no refunds will be made due to weather.